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ASCSU records website increases organization and transparency

A new website was built to keep records of all documents for the Associated Students of Colorado State University to make it more organized for members and more transparent for students.

Allie Eret, ASCSU controller and creator of the website, said that they used a U-Drive folder to keep records of everything previous to this website being built. Each folder had restricted access, so only certain members had access to certain folders.

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“The folders were limited access to certain employees of ASCSU,” Eret said. “We had originally posted some things on the website, but now the records website will have everything.”

Eret said she pulled information from the folders to create the website. Right now, 2014-2015 information is up on the site.

“We’re going to load as much as we can on there. … As far back as we have our digital copies,” ASCSU Vice President Lance LiPuma said.

According to Eret, the records will include documents from senate, cabinet, the Student Fee Review Board and the supreme court.

“We wanted it to be public knowledge, we wanted it to serve as an archive of everything ASCSU has done,” Eret said.

ASCSU President Sam Guinn said that having a records website makes all the documents more organized.

“I really like how functional the website is and how we can have meeting minutes from each body that holds meetings (on the site),” Guinn wrote in an email to the Collegian.

LiPuma said the website will help ASCSU connect with students and share what they are currently working on. ASCSU will be able to quickly upload documents right after they are passed or approved, increasing transparency.

“It will definitely help ASCSU be able to be more transparent,” LiPuma said. “(Students) don’t need to go hunting or contact the front desk to find anything.”

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LiPuma said that no student fees were used to pay for the website.

LiPuma said the old ASCSU website held all the records in previous years, but the new ASCSU website created earlier this year did not include the records archive. They decided to house the records on a separate website.

Having the records website separate from the main site reduces clutter, according to Eret. A link to the records site can be found on the main site.

LiPuma said that the new website helps to keep everything that was passed and done organized from one year to the next because documents do not get lost when administration changes.

“ASCSU really hopes that this (website) can really (help students see what ASCSU does),” LiPuma said. “It’s more easily accessible, and students could potentially find (information about what is currently going on) and provide their input more easily.”

Collegian City Beat Reporter Sady Swanson can be reached at news@collegian.com or on Twitter @sadyswan.

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